WFPS Baseball/Softball Field Application for Use of Space

If you have any questions while completing this application please contact one of our knowledgable rental staff at (701)499-9977.
 

Rental Information

West Fargo Public Schools makes its high school baseball and softball fields available for public use, with some exceptions to availability.

All clients must submit a rental application to the Facilities Rental Program for the use of a school field at least 10 business days in advance of the desired use date(s). Team/organization full schedule must be submitted in conjunction with an application.

Applications may be referred to another school field if the requested facility is unavailable or inappropriate for the purposes of the requesting client.

Use of the facilities shall not be permitted to interfere with the operation of the schools or with school activities. School-sponsored activities always take precedence, even when scheduled after the signing of a facility rental contract.

Once the application has been approved by all appropriate parties within the district, a rental contract will be issued, and the event will be added to the appropriate district calendar(s).

Use of the facilities by clients is automatically canceled when schools must be closed due to inclement weather or other conditions. The baseball and softball fields are not to be used in rain, wet, frost, or frozen conditions. (see full Cancelation Guidelines)

Review the complete Baseball/ Softball field Regulations & Fees located on our Facility Rental Website or on your contract.

The rental contract must be electronically signed by the client at least 5 business days in advance of the desired use date. The rental invoice must be electronically paid by the client at least 24 hours in advance of the desired use date in order to avoid cancellation of reservations and/or the rental contract. Use of a West Fargo Public Schools space will not be permitted without a signed contract.

In the event a rental occurs on a day, time, or location not listed on the signed contract, a $50 fee will be charged to the renter. The renter utilizing the space will also be billed for the used space at 125% of the regular rate to account for unplanned overtime expenses. Discounted rates will not apply on non-contracted spaces used. 

Cancellation of any event is permitted. In order to avoid a penalty, the cancellation notice must be received at least 5 business days in advance. After the second time the client does not notify the Facility Rental Program and does not arrive for a scheduled event, the entire contract will be terminated. Deviations from this guideline may be permitted by the Facility Rental Program.

The rental contract must be electronically signed by the client at least 5 business days in advance of the desired use date. The rental invoice must be electronically paid in full by the client at least 24 hours in advance of the desired use date in order to avoid cancellation of reservations and/or the rental contract. Use of a West Fargo Public Schools space will not be permitted without a signed contract.

Once a rental contract is drafted, the only allowable changes are cancellations of confirmed dates. Any other change (date/time/location/equipment) must be done through the submission of a new application and will result in the loss of currently reserved space.

If you have any questions contact Facility Rentals at facilityrentals@west-fargo.k12.nd.us

Specific examples of the expectations that need to be followed include, but are not limited to:

• Requesting any necessary equipment or set-up needs at time of application and adhering to a contract once it has been created and signed.
• Appropriate adult supervision of all children and participants
• Refraining from bouncing, kicking, or passing balls in any area other than a gymnasium
• Not attempting to alter the current state of the gymnasium bleachers upon arrival.
• Not impeding on other clients’ use of the space by arriving early, staying late, or invading any space that is in current use by another client.
• Occupying your designated space only for the time indicated on your contract - you cannot use any additional spaces or times other than what is listed on your contract.
• Not climbing on chairs, tables, shelves, or other structures that may prove dangerous or cause damage to school property.
• Recognizing that a space is being used by another client and providing them a comfortable and respectful level of space and noise to have a positive experience.
• Not impeding on the building staff’s district and facility-level responsibilities
• Keeping exterior and interior doors closed at all times.
• Using appropriate volume levels
• Picking-up any equipment you have been approved for use.
• Addressing spills, messes, and damages in a timely manner and with appropriate action
• Speaking to all building occupants in a respectful tone, without the use of derogatory, insulting, or hateful language
• Notifying the Facilities Rental Program at least 24 hours in advance of a cancellation

 

Invoices will be issued within one business day of receiving your signed electronic rental contract and the invoice will be available to view in your online client portal. Payment must be submitted in full via credit card on your online client portal at least 24 hours prior to the start of your rental contract. If you need to pay via cash or check, special accommodation must be prearranged with the facility at least 48 hours prior to the start of your rental contract.