WFPS Special Use Permit Application

Required

West Fargo Public Schools Facility Rentals 

Special Use Permit Application:

If you have any questions while completing this application, please contact one of our knowledgeable rental staff at (701)499-9977.

Rental Information:

West Fargo Public Schools makes its elementary, middle, and high school facilities available for public use, with some exceptions to availability.


All clients must submit a Special Use Permit to the Facilities Rental Program at least five business days in advance of the desired use date(s). 

Applications may be referred to another location if the requested location is unavailable or inappropriate for the purposes of the requesting client.

Use of the facilities shall not be permitted to interfere with the operation of the schools or with school activities. School-sponsored activities always take precedence, even when scheduled after the signing of a facility rental contract.

Once the application has been approved by all appropriate parties within the district, a rental contract will be issued, and the event will be added to the appropriate district calendar(s).

Use of district spaces by clients is automatically canceled when schools must be closed due to inclement weather or other conditions.

Review the complete Facility Rental Policy located on our Facility Rental Website or your contract.
empty parking lot

 

Rental Application Note:
Only complete the address if the organization's address differs from your personal address.
Applicants Namerequired
First Name
Last Name
Have you rented from West Fargo Public Schools before?required

Event Details:

Provide as much detail as possible.

Please provide specific location and details.
Must contain a date in MM/DD/YYYY format
If you are requesting multiple dates, put the date with the time if they differ.
If you are requesting multiple date put the date with the time if they differ.
Requested Special UseCheck all that apply (select at least 1)
Check all that apply (select at least 1)
Does this activity require electricity?required
Does this activity require water accessrequired
Please check the box once read and comply.

Permit Review:

Only items described and approved within this use request will be permitted. Depending on the request, the renter may be required to provide a certificate of insurance naming West Fargo Public School as an additional insured for the event. The renter must comply with all city and county ordinances and be able to provide approved West Fargo, Fargo, or Cass County-specific permits.


All appropriate insurance documentation must be on file prior to the event. Special Use Permit requests must be received at least two weeks prior to the event date. A fee of $50 is required for each special use permit, per site/ school, per day once approved. Requests will not be authorized until all fees are paid in full.

Additional fees may apply, applicants will be notified prior to permit approval.

If you have any questions contact Facility Rentals at facilityrentals@west-fargo.k12.nd.us
  

I have read the Rental Review required

Billing Information 

Complete billing information for the person responsible for billing.

Full Namerequired
First Name
Last Name

Respectful Use of Space

As indicated in West Fargo Public Schools “Use of District Facilities for other than School Purposes – Guideline 9,” clients are expected to conduct activities and use the space(s) in a respectful and orderly manner. It is expected that all clients will show respect to the building, grounds, staff, equipment, and each other when utilizing the space for their contractual period.

Specific examples of the expectations that need to be followed include, but are not limited to:

  • Requesting any necessary equipment or set-up needs at time of application and adhering to a contract once it has been created and signed.
  • Appropriate adult supervision of all children and participants
  • Not attempting to alter the current state of the rented space upon arrival.
  • Not impeding on other clients’ use of the space by arriving early, staying late, or invading any space that is in current use by another client.
  • Occupying your designated space only for the time indicated on your contract - you cannot use any additional spaces or times other than what is listed on your contract.
  • Not climbing on chairs, tables, shelves, or other structures that may prove dangerous or cause damage to school property.
  • Recognizing that a space is being used by another client and providing them a comfortable and respectful level of space and noise to have a positive experience.
  • Not impeding on the building staff’s district and facility-level responsibilities
  • Using appropriate volume levels
  • Picking-up any equipment you have been approved for use.
  • Addressing spills, messes, and damages in a timely manner and with appropriate action
  • Speaking to all building occupants in a respectful tone, without the use of derogatory, insulting, or hateful language
  • Notifying the Facilities Rental Program at least 24 hours in advance of a cancellation
Respectful Use of Space Acknowledgementrequired
Payment Note
 
Invoices will be issued within one business day of receiving your signed electronic rental contract and the invoice will be available to view in your online client portal. Payment must be submitted in full via credit card on your online client portal at least 24 hours prior to the start of your rental contract. If you need to pay via cash or check, special accommodation must be prearranged with the facility at least 48 hours prior to the start of your rental contract.
 
In the event a rental occurs on a day, time, or location not listed on the signed contract, a $50 fee will be charged to the renter. The renter utilizing the space will also be billed for the used space at 125% of the regular rate to account for unplanned overtime expenses. Discounted rates will not apply on non-contracted spaces used.
Payment Acknowledgementrequired
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