Bid packages are prepared in each instance when the school district is requesting proposals and such package should include instructions to bidders, two bid forms, and specifications.

With limited expectations, each contract involving the expenditure of an aggregate amount greater than $50,000.00 may be entered into only after ten days’ notice by at least one publication in a legal newspaper published in the county in which the school district, or a portion thereof, is located (NDCC 15.1-09-34).

All sealed proposals must be delivered to the Leidal Education Center by the date and time specified in the publication and instruction to bidders. No late proposals are accepted.

At the time set forth in the instructions to bidders and in the publication, the bids are to be opened and read.

After the bid opening, the appropriate administrative officials review all bids to determine if they meet the instruction to bidders and specifications. Any bids failing to meet the instruction to bidders and specifications are noted.

After review by the administration, the appropriate administrator reports to the School Board on the outcome of the bidding and makes a recommendation concerning the lowest responsible bidder meeting specifications. Any action on the proposals, awarding the bid to the lowest responsible bidder, rejecting a proposal for failing to meet specifications, waiving irregularities, etc. must be taken by the Board.

After the Board has awarded the contract to the lowest responsible bidder or rejected all bids, all bidders should be so notified.

Contracts prepared as a result of the bidding process should incorporate the instructions to bidders, bid form, and specification into the contract.

ADVERTISEMENT FOR BIDS

WEST FARGO PUBLIC SCHOOL DISTRICT

CHILLER & ICE STORAGE

 

 

1.01   THE PROJECT

       Chiller & Ice Storage

       Sheyenne High School

       West Fargo Public Schools

       West Fargo, North Dakota

1.02   THE OWNER (HEREINAFTER REFERRED TO AS OWNER)

       West Fargo Public School District No. 6

       207 W. Main Ave.

       West Fargo, ND 58078

1.03   DATE:  NOVEMBER 2023

1.04   TO:  POTENTIAL BIDDERS

A.    Sealed SEPARATE BASE BID(S) will be received for GENERAL CONSTRUCTION, MECHANICAL WORK, and ELECTRICAL WORK for the above referenced project.  The Owner will solicit proposals for the Quality Control/ Special Inspections Contractor after award of the Contracts.

B.    All Bids will be received by the Owner until 2:00 P.M. Central Standard Time on November 30, 2023.

1.     Bids shall be delivered before the time and date above to Mr. Levi Bachmeier, Business Manager, at the address listed above for the Owner, or they may be delivered to the Board Room at that address, at which time the Bids will be publicly opened and read aloud.  Telephone and Fax Bids will not be allowed.

2.     The Architect assumes no responsibility for receiving and delivering Contractor Bids to the bid opening.

C.    All bids shall be in accordance with Bidding Documents prepared by YHR Partners, Ltd., 420 Main Avenue, Moorhead, MN 56560.

D.    The Bidding Documents may be examined at the following locations until Bid opening time:

1.     The offices of the Owner and Architect.

2.     The Builders Exchanges located in Bismarck (Bismarck Builders Exchange), Fargo, and Grand Forks, North Dakota.

3.     The Minnesota Builders Exchange located in Minneapolis, Minnesota.

E.    Bid Documents may be obtained from the office of the Architect as outlined below.  All deposits and/ or payments for Bid Documents shall be made payable to "YHR Partners, Ltd.".

1.     Any bidding Contractor, subcontractor, material supplier/ vendor, and/ or testing agency may obtain electronic Bid Documents (digital download of pdf files) at no cost by completing and submitting the REQUEST FOR ELECTRONIC DOCUMENTS form in Section 01 15 00.

2.     Upon request, a full set of printed hard copy Bid Documents may be obtained by any bidding Contractor, subcontractor, material supplier/ vendor, and/ or testing agency at a non-refundable cost of $100.

F.    No Bids will be read or considered which do not fully comply with North Dakota bond and license requirements as stipulated in Section 00 21 13 - Instructions to Bidders and the North Dakota Century Code.

G.    Each Bid shall be accompanied by a separate envelope containing a Bidder's bond in a sum equal to 5% of the highest amount of the Bids, executed by the Bidder as principal and by a surety company authorized to do business in this state, conditioned that if the principal's Bids be accepted and the contract awarded to principal, the principal, within ten days after Notice of Award, will execute and effect a contract in accordance with the terms of the Bids and a contractor's bond as required by law and the regulations and determinations of the Owner.

H.    Bidder shall have North Dakota Public Contractors License for highest amount of Bids, including any Alternate Bids, and such license shall have been in effect for at least ten days prior to Bid opening date.

I.     Bid security shall be made payable to West Fargo Public School District No. 6.

J.    Bid security will be retained and your Bid will be required to be submitted under a condition of irrevocability until Contract has been awarded and executed, but not longer than a period of 30 days after the Bid date.

K.    The Owner reserves the right to reject any or all Bids and waive informalities therein.

1.05   SIGNATURE

A.    For the Owner:         West Fargo Public School District No. 6

                                      West Fargo, ND

      

B.    By:                          Levi Bachmeier, Business Manager

END OF SECTION