Bid packages are prepared in each instance when the school district is requesting proposals and such package should include instructions to bidders, two bid forms, and specifications.

With limited expectations, each contract involving the expenditure of an aggregate amount greater than $50,000.00 may be entered into only after ten days’ notice by at least one publication in a legal newspaper published in the county in which the school district, or a portion thereof, is located (NDCC 15.1-09-34).

All sealed proposals must be delivered to the Leidal Education Center by the date and time specified in the publication and instruction to bidders. No late proposals are accepted.

At the time set forth in the instructions to bidders and in the publication, the bids are to be opened and read.

After the bid opening, the appropriate administrative officials review all bids to determine if they meet the instruction to bidders and specifications. Any bids failing to meet the instruction to bidders and specifications are noted.

After review by the administration, the appropriate administrator reports to the School Board on the outcome of the bidding and makes a recommendation concerning the lowest responsible bidder meeting specifications. Any action on the proposals, awarding the bid to the lowest responsible bidder, rejecting a proposal for failing to meet specifications, waiving irregularities, etc. must be taken by the Board.

After the Board has awarded the contract to the lowest responsible bidder or rejected all bids, all bidders should be so notified.

Contracts prepared as a result of the bidding process should incorporate the instructions to bidders, bid form, and specification into the contract.