Skip To Main Content

Logo Image

Logo Title

Additional Procedural Items

Scheduling

Due to the high volume of requests for weekday practices, twice-weekly practices are scheduled on a Monday/Thursday and Tuesday/Friday basis. While we know that this schedule will not work the best for everyone, we have found that it works the best for most organizations involved in our program and allows us to provide consistent space to all requesting organizations. Community teams/organizations who are looking for practice/meeting space must have a team roster on file with Facility Rentals before their applications are processed.

Building Hours

The hours of use on school days (excluding Wednesdays when facilities are not available for rent) should be restricted to the period from:

  • Elementary schools 6:00 PM – 9:00 PM 

  • Middle schools 8:00 PM – 10:00 PM

  • High schools are not available Monday – Friday 

    •  The hours of use on weekends shall be restricted to the period of 6:00 AM – 11:00 PM at all schools. Ongoing rentals are not available. Setup arrangements may be made with the Facilities Rental Program at the time of application.

Arrival & Departure

Arrive no earlier than five minutes prior to your start time and exit the space at the times listed on your contract.

Please clean up after your group and provide any feed back to the rental program if needed. 

Only utilize space as listed on your contract. 

In the event a rental occurs on a day, time, or location not listed on the signed contract, a $50 fee will be charged to the renter. The renter utilizing the space will also be billed for the used space at 125% of the regular rate to account for unplanned overtime expenses. Discounted rates will not apply on non-contracted spaces used.

Equipment

Use of school-owned Physical Education supplies is not permitted. Volleyball nets and basketball hoops can be made available to renters if requested. 

Cancellations

Cancellation of any event is permitted. In order to receive a refund, the cancellation notice must be received at least 24 hours in advance. Cancellation notices must be emailed to faciltyrentals@west-fargo.k12.nd.us. 

Schools may cancel rentals if a school-sponsored activity is scheduled. School-sponsored activities always take precedence, even when scheduled after the signing of a facility rental contract. Notification will be sent to the affected renter once notification is received by the school. 

Payments

All rentals will be invoiced within one business day of receiving your signed electronic rental contract and the invoice will be available to view in your online client portal. Payment must be submitted in full via credit card through your online client portal at least 24 hours prior to the start of your rental contract. If you need to pay via cash, check, or other special accommodations, requests must be submitted to the Facility Rental staff and approved prior to signing your contract.

Weather

Use of the facilities by clients is automatically canceled when schools must be closed due to inclement weather or other conditions.

Contact Information

Facility Rentals can be contacted via phone or email.

Phone # (701)499-9977

Email: facilityrentals@west-fargo.k12.nd.us