Fee Structure
The West Fargo Facility Rental Program utilizes the following fee structure for use of district spaces by external organizations. Internal organizations and/or those who have been recognized by the district as being a district-affiliated organization (PTOs, Mustang Boosters, Packer Backers, school-based activities, normal school day operations, WFEA, and WFPS School Board) are exempt from the stated fee structure.
All rentals will be invoiced within one business day of receiving your signed electronic rental contract and the invoice will be available to view in your online client portal. Payment must be submitted in full via credit card through your online client portal at least 24 hours prior to the start of your rental contract. If you need to pay via cash, check, or other special accommodations, requests must be submitted to the Facility Rental staff and approved prior to signing your contract.
For clients with approved special accommodation requests, invoices will be issued ten days before the end of each month or immediately following the conclusion of the event. All invoices will be available to view in your online client portal. These invoices must be paid in full prior to the end of the month. Credit card and check payments are accepted; credit card payments (Mastercard, Visa, Discover, and American Express) must be processed through your online client portal. If paying via check, please submit payment directly to Hulbert Aquatic Center Administrative Offices to be processed by facility staff prior to the last business day of the month.
Effective August 1, 2025 -
Weekday rentals that are comprised of at least 85% WFPS students are eligible to receive a 50% discount. Each renter is allowed up to two 60-minute contracted slots per week with a team/organization roster that must be submitted before an application is processed and/or a discount is provided. Any additional hours can be added after the rental push has been completed in accordance with processing timeframes.
In the event a rental occurs on a day, time, or location not listed on the signed contract, a $50 fee will be charged to the renter. The renter utilizing the space will also be billed for the used space at 125% of the regular rate to account for unplanned overtime expenses. Discounted rates will not apply on non-contracted spaces used.
|
Space |
Student Group Rate (>85% WFPS Students) |
Hourly Rate (Including Large Events) |
Max Daily Rate |
|---|---|---|---|
|
Commons |
$25.00 |
$50.00 | $250.00 |
|
Gymnasium (1 Court) |
$25.00 |
$50.00 | $250.00 |
|
Library Media Center |
$15.00 |
$30.00 | $120.00 |
|
Locker Room |
$25.00 |
$25.00 | $100.00 |
|
Artificial Turf Field |
$65.00 |
$130.00 | $650.00 |
| Baseball/Softball Fields | $20.00 | $40.00 | $200.00 |
|
Press Box & PA System |
$25.00 |
$25.00 | $100.00 |
|
Stadium Lights |
$75.00 |
$75.00 | No Maximum |
|
Staff |
Rental Fee |
|---|---|
|
Custodian |
$35.00 Hourly |
|
Event Liaison/ Field Supervisor |
$35.00 Hourly |
|
Weekend Security |
$40.00/location/day |
Specialty Turf Fees
Substances that may stain or clog the artificial turf field are strictly prohibited. This includes, but is not limited to, sunflower seeds, glass, chewing gum, candy, food, crepe paper, coffee, soft drinks, sports drinks, and petroleum jelly. Such substances must be kept outside of the playing area fence; only water is allowed on the turf field.
An Automatic Charge of up to $250, in addition to custodial staff costs, will be assessed to the client for cleanup of such prohibited debris.
|
Additional Charges |
Flat Rate |
|---|---|
|
Prohibited Debris Removal |
$250.00, in addition to custodial costs. |