Baseball/ Softball Field Rentals
Baseball and Softball Field Rental Applications
Baseball/Softball Field Applications are now available for the summer of 2025. All applicants will be notified if they are approved or denied and what spaces will be available to the approved renters.
Building Hours
The hours of use on school days (excluding Wednesdays, when facilities are not available for rent) shall be restricted to the period from 7:00 PM – 10:00 PM.
The hours of use on weekends shall be restricted to the period of 6:00 AM – 11:00 PM at all fields.
The hours of use on non-instructional weekdays shall be restricted to the period of 12:00 PM – 11:00 PM.
Baseball and Softball fields will be scheduled no more than 20 hours per week to ensure adequate field resting and maintenance.
Ongoing rentals are not available. Setup arrangements may be made with the Facilities Rental Program at the time of application.
Arrival & Departure
Arrive no earlier than five minutes prior to your start time and exit the space at the times listed on your contract.
Please clean up after your group and provide any feedback to the rental program if needed.
Only utilize space as listed on your contract (dates, time, & location).
In the event a rental occurs on a day, time, or location not listed on the signed contract, a $50 fee will be charged to the renter. The renter utilizing the space will also be billed for the used space at 125% of the regular rate to account for unplanned overtime expenses. Discounted rates will not apply on non-contracted spaces used.
Equipment
Use of school-owned Physical Education supplies is not permitted to be used. Walk with drags will be available to rental use.
Payments
All rentals will be invoiced within one business day of receiving your signed electronic rental contract and the invoice will be available to view in your online client portal. Payment must be submitted in full via credit card through your online client portal at least 24 hours prior to the start of your rental contract. If you need to pay via cash, check, or other special accommodations, requests must be submitted to the Facility Rental staff and approved prior to signing your contract.
Please review the full Field & Softball Field Rentals Guidelines.
Cancellations
Cancelation of any event is permitted. In order to avoid a penalty, the cancelation notice must be received at least five business days in advance. Cancelations submitted after this time will result in loss of the contracted fee.
Weather
Use of the facilities by clients is automatically canceled when schools must be closed due to inclement weather or other conditions.
The decision to close the field due to inclement weather will typically be made no later than 1 hour prior to the start of any daily scheduled activities. This timeframe allows for adequate assessment of weather conditions and ensures that participants can be notified promptly. Long-term renters may be held accountable for the decision to close fields due to the weather.
The baseball and softball fields are not to be used in rain, wet, frost, or frozen conditions. Cancelation of events in these conditions will be at the discretion of the Facility Rental Program, approved representative of WFPS, or approved long-term renters dependent.
West Fargo Public Schools expects its long-term renters to make the decision to close fields based on the long-term maintenance of the facility. WFPS reserves the right to suspend access to facilities for failure to close due to weather. For short-term renters, notification of field closures will be communicated via email from the Facility Rental Program.