Rental of Schools

NOTE: Policy changes were made for the 2025-2026 school year.  Please review our facility rental policy and fee structures for changes. 

Scheduling Priority & Discounted Rates for WFPS Student Groups

New addition to School Building, Turf Field, and Baseball and Softball Field Rental Guidelines effective immediately: "Organizations comprised of at least 85% currently enrolled West Fargo Public Schools (WFPS) students are eligible for discounted rental rates and scheduling priority over groups not meeting this threshold. A current roster must be submitted with the application for verification, and applications must be received prior to the applicable processing timeframe to qualify for priority consideration."

West Fargo Public Schools is committed to prioritizing facility access for our students.

Organizations made up of at least 85% currently enrolled WFPS students will receive:

• Scheduling priority over groups that do not meet the 85% threshold

• Eligibility for discounted rental rates

To qualify, organizations must submit a current roster at the time of application for enrollment verification. Applications must also be received within the established processing timelines in order to be considered for priority scheduling.

Groups that do not meet the 85% WFPS student requirement are still welcome to apply, but will be scheduled after qualifying WFPS-centered organizations.

There is a large demand by external organizations to utilize WFPS spaces to hold athletic practices, club meetings, personal parties, and large-scale performances and fundraisers. In an effort to provide equity to all requesting community groups, the Facility Rentals Program does not reserve space on a first-come, first-serve basis. Instead, we want to ensure that every group has an equal chance at using space within West Fargo Public Schools. All applications, no matter the type of the event or the requesting organization, will begin processing according to the following schedule:

• September 16 – September 30 events are processed the last week in August

• October 1 – December 31 events are processed the second week in September

• January 5 – May 14 events are processed the first week in December or once the school sports schedules are determined

Weekend rentals will take longer to process than weekday rentals as they require extended review and approvals. 

Applications will begin to be processed the first week of September and all clients will be issued a digital contract.  Contracts must be signed 5 business days prior to the first date on their contract. Invoices will be issued one business day after a contract is signed. Payment in full of the issued invoice must be paid 24 hours prior to the first date on the contract. Unpaid or unsigned contracts will result in a cancelation of the requested space.

1. Submit an online application through the Facilities Rental website (Apply for Space).
   1. Make sure your application is complete, as incomplete applications may experience delays in processing (must include email, phone, and address).  
   2. If you are new to the rental program, staff will set you up as a user on the online system once your application has been submitted.
2. Review and sign the digital contract that is emailed to you.
   1. Please request any contract changes prior to signing. This contract can only be viewed through the link in the email you receive. It cannot be found on your online portal. 
3. Log in to your online portal to review your invoice and submit payment.
   1. Once a contract is signed, your invoice will be available within 1 business day and needs to be paid through the online payment portal at least 24 business hours prior to the start of your rental contract.