HBAA-AP: Fed Fiscal Compliance

The West Fargo School Board will appoint one individual annually to serve as the authorized representative for the Title I program in accordance with state Title I requirements. This individual will have official signature authority over the Title I program and the district’s Title I funds, will serve as the district’s main contact for the State Title I office, unless the district specifies otherwise, and will receive Title I updates and mailings.

The West Fargo School Board approves the authorization of the Superintendent or designee as the authorized representative for the following federal programs: Title I, Title II Part A, IDEA-B, IDEA-Preschool, School Food Service, and other federal programs.

Annually, the Board will review and approve the application for Title I, Title II Part A, IDEA-B and IDEA-Preschool. Upon approval, the Board will grant permission to the authorized representative to submit the application.

The business manager will track all Title expenditures and assure that the district follows all budgetary requirements under Title.

The business manager will ensure that the budgetary requirements have been appropriately documented, submit all Title program reports to the state title office, as required, and ensure that the district’s Title programs comply with the federal maintenance of effort regulation.

The business manager will also ensure that all other federal funds, such as those received through grants, are expended as intended in the grant application or budget revision and will verify that the budgetary information for these federally funded programs matches the budgetary information on file with the state.

The business manager will track all items purchased with Title funds. These items will be labeled as purchased with Title funds. The district will maintain a formal equipment inventory description list for all items purchased with Title funds that are valued at $750 or more and all computers purchased with these funds.

All employees paid with federal funds will document the time and effort they expend towards federal programs in accordance with federal law.

Adopted: 11/29/16 

Reviewed:

Revised: