Policy Update 2023:
All applications, no matter the type of the event or the requesting organization, will be processed according to the following schedule:
- September 16 – September 30 events are processed the first week in September
- October 1 – December 31 events are processed the second week in September
- January 2 – March 15 events are processed the first week in December or once the school sports schedules are determined.
- March 16- May 14 events are processed the fourth week in February
Applications will bein to be processed the first week of September and all clients will be issued a digital contract. Contracts must be signed 5 buisness days prior to the first date on their contract. Invoices will be issued one business day after a contract is signed. Payment in full of the issued invoice must be paid 24 hours prior to the first date on the contract. Unpaid or unsigned contracts will result in a cancelation of the requested space.
New policy August 2023.
In the event a rental occurs on a day, time, or location not listed on the signed contract, a $50 fee will be charged to the renter. The renter utilizing the space will also be billed for the used space at 125% of the regular rate to account for unplanned overtime expenses. Discounted rates will not apply on non-contracted spaces used.
Apply for Space
Due to the high volume of requests for weekday practices, twice-weekly practices are scheduled on a Monday/Thursday and Tuesday/Friday basis. While we know that this schedule will not work the best for everyone, we have found that it works the best for most organizations involved in our program, and allows us to provide consistent space to all requesting organizations. Community teams/organizations who are looking for practice/meeting space must have a team roster on file with Facility Rentals before their applications are processed.
DISTRICT FACILITY RENTAL PROGRAMS WILL BE ACCEPTING APPLICATIONS STARTING AUGUST 1
The West Fargo Public Schools facility rental program is a district level program administered with district level employees, not an individual building. Questions, concerns, or requests should be directed to program staff at email@example.com or (701) 499-9977.
Special Use Permit Information
A Special Use Permit may be required for all events and activities that are not covered under the normal Facility Rental Policy. Approval for specific activities may vary by location, as not all sites can accommodate large activities. Events and activities requiring a Special Use Permit include, but are not limited to:
- Run, race and walk events.
- Community Events
- Use of space outside of defined reservable areas
- Bounce House or Inflatable Structure
- Large Tents and Canopies
- Music (Speaker, DJ, Live)
- Food Vendors
Depending on the request, the renter may be required to provide a certificate of liability insurance. The certificate of liability will need to include a minimum of $1,000,000 general liability coverage and list West Fargo Public Schools as an additional insured for the event. The renter must comply with all city and county ordinances and be able to provide approved West Fargo, Fargo, or Cass County-specific permits.
Applications should be submitted at least two weeks prior to the event.
The fee for an approved Special Use Permit is $50 and must be paid in full prior to the event or activity.
Additional fees may apply, applicants will be notified prior to permit approval.