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Notification: Facility Rental

Rental applications will reopen on August 1st. We will begin processing applications at the end of August for rentals that resume on September 16.

FYI: We have made some policy changed this 2023-2024 school year, so please review our facility rental policy and fee structures for changes. 

 

 

Contact us for all your facility rental needs:

facilityrentals@west-fargo.k12.nd.us  or call (701)499-9977
Horace EL
Freedom

Facility Rentals

  • DISTRICT FACILITY RENTAL PROGRAMS WILL BE ACCEPTING APPLICATIONS STARTING AUGUST 1

    There is a large demand by external organizations to utilize WFPS spaces. During the 2019 – 2020 school year, the district provided a home for an estimated 2,800 facility rental events for an estimated total of 4,400 hours of facility use. These events were facilitated through the drafting, maintenance, and invoicing of 243+ contracts. The estimated attendance for the year’s rental events is 50,170 people. Organizations rent space to hold athletic practices, club meetings, personal parties, and large-scale performances and fundraisers. In an effort to provide equity to all requesting community groups, the Facility Rentals Program does not reserve space on a first-come, first-serve basis. Instead, we want to ensure that every group has an equal chance at using space within West Fargo Public Schools. If you would like to see what spaces are available, please review the district facility use calendar.

    If you have any questions, please contact Facility Rentals facilityrentals@west-fargo.k12.nd.us 

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Application Timeline

All applications, no matter the type of the event or the requesting organization, will be processed according to the following schedule:

  • September 16 – September 30 events are processed the first week in September
  • October 1 – December 31 events are processed the second week in September
  • January 2 – March 15 events are processed the first week in December or once the school sports schedules are determined.
  • March 16- May 14 events are processed the fourth week in February

Applications will bein to be processed the first week of September and all clients will be issued a digital contract. Contracts must be signed 5 buisness days prior to the first date on their contract. Invoices will be issued one business day after a contract is signed. Payment in full of the issued invoice must be paid 24 hours prior to the first date on the contract. Unpaid or unsigned contracts will result in a cancelation of the requested space.

New policy August 2023.

In the event a rental occurs on a day, time, or location not listed on the signed contract, a $50 fee will be charged to the renter. The renter utilizing the space will also be billed for the used space at 125% of the regular rate to account for unplanned overtime expenses. Discounted rates will not apply on non-contracted spaces used.

 

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Building Hours

The hours of use on school days (excluding Wednesdays when facilities are not available for rent) should be restricted to the period from:

  • Elementary schools 6:00 PM – 9:00 PM 
  • Middle schools 8:00 PM – 10:00 PM
  • High schools are not available Monday – Friday 
    •  The hours of use on weekends shall be restricted to the period of 6:00 AM – 11:00 PM at all schools. Ongoing rentals are not available. Setup arrangements may be made with the Facilities Rental Program at the time of application.

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